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Notice to Patients of Newman Family Medicine of Patient Record Incident

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Protecting the privacy and security of your personal information is a very important priority of Florida Hospital Medical Group (FHMG). While transferring boxes from our storage vendor, Access, to another one of our storage vendors, Iron Mountain, we discovered on or about August 17, 2016, boxes containing your patient information were inadvertently misplaced. We believe these boxes are most likely located in either Access or Iron Mountain’s secure facility. However, because we are unable to locate them at this time we are notifying you of this event out of an abundance of caution.
 
The paper medical records included in the containers are dated from 2003-2013. All patient records have been stored electronically since 2014. The medical records may contain names, visit date(s), date of birth, insurance information, laboratory results, referrals, x-ray images, Social Security numbers, billing information, patient history, consent forms, and copies of driver’s licenses.
 
FHMG performed an internal investigation into this matter. We are requiring the vendors to continue to search for the containers storing our patients’ records. As part of our corrective action and to prevent further incidents, FHMG is reviewing the processes our vendors use to safeguard our patients’ records and will hold them accountable to these new processes.
 
While we have no evidence that patient information has been misused, we are taking all steps necessary to help guard against the potential damage this may cause. We have secured the services of Kroll to provide identity theft protection at no cost to impacted patients for one year. Kroll is a global leader in risk mitigation and response, and their team has extensive experience helping people who have sustained an unintentional exposure of confidential data. Identity theft protection services include credit monitoring, identity consultation, and identity restoration.
 
Patients are being notified via letter with detailed instructions on how they can learn more. This includes a dedicated telephone line to call with questions: 1-855-294-2542.
 
Please know that we are committed to providing quality care to patients and that we value the trust our patients place in us. We believe it is important for you to be fully informed of any potential compromise of your personal health information and sincerely apologize for any inconvenience or concern this situation may have caused.
 
- Florida Hospital Medical Group